Assistant Company Secretary, Guernsey

Reference : 0313 GCS

Job Title : Assistant Company Secretary, Guernsey

Salary: £40000 - £45000

Locations : Guernsey

Overview

My Client operates in Global markets acting for clients from around the world. The Group is the largest provider of insurance management services in the Channel Island and a significant force in fund administration and in fiduciary, corporate and trust services

Main Duties

Board & Committee Meetings

· Co-ordinating, in conjunction with administrators and other Company Secretarial team members, the preparation of agendas and board packs and the timely circulation and dispatch of same.

· Convening and attending meetings, recording discussions and decisions, drafting minutes, liaising with client teams (all levels of staff) for comments prior to external circulation.

· Co-ordinating and incorporating external comments.

· Preparing Company Secretarial papers, when required, for inclusion in board packs.

General Meetings: AGMs & EGMs

· Preparing agendas, notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors in respect of the save.

· Ensuring timely dispatch and collation of proxies where client entity does not use an external registrar and liaising with other staff members to ensure quorum is obtained.

· Liaising with external Registrars in respect of collation of proxies for relevant client entities.

· Liaising with Board members and other relevant parties in respect of meeting arrangements and compliance with formalities.

· Attending the meetings and drafting Minutes.

Statutory

· Ensuring that statutory filings (or other similar jurisdictional requirements) and payment of relevant fees are completed within statutory time frames.

· Ensuring that relevant resolutions are passed to comply with statutory requirement.

· Ensuring that other statutory requirements are complied with, such as display of company name at door of Registered Office.

Systems

· Inputting changes into Viewpoint in accordance with agreed procedures.

· Ensuring corporate documents are scanned and indexed in the Document Management System in correct place in accordance with filing structure.

Other

· Taking an active role in maintaining the Meeting Planner and Company Secretarial calendar.

· Maintaining own diary of outstanding client related items and ensuring outstanding items are co-ordinated with Head of Company Secretarial appropriately.

· Assisting in co-ordinating Company Secretarial aspects of fund launches (primarily in Malta).

· Providing feedback on operational effectiveness of procedures and be involved in on-going development and expansion of department.

· To provide holiday and sickness cover for members of Company Secretarial team.

· To provide other related support services as and when required.

Key Skills

· The ability to work whilst under pressure and to take responsibility when necessary.

· Very good working knowledge of Word and Excel. A working knowledge and experience of Viewpoint would be very helpful.

· Excellent communication skills and the ability to work well within a team and with each administration team manager and the accounting team

· The ability to keep clear and concise records and to add value to the Company Secretarial role.

Summary

Experience working in a Company Secretarial area, fund administration or similar environment.

For further information, please call Michael Lill on 0113 388 4890 or Register through this website.